Leasing Coordinator

Wertheim, DE, 97877

Full Time

We are extraordinary people creating extraordinary experiences. #ExtraordinaryTogether

Part of The Bicester Collection, Wertheim Village doesn't do ordinary. Nestled within one of Germany's most picturesque wine-growing regions, just 50 minutes from Frankfurt, our open-air, pedestrianised Village is home to more than 110 boutiques, a celebrated food and drink scene, and a team that refuses to stand still.

The Leasing team is hiring a Leasing Coordinator (m/f/d).

The role

This is a key administrative and coordination role supporting the Leasing Director in the day-to-day running of a dynamic leasing function within a premium retail environment.

You will play a central role in managing documentation, cross-departmental communication, and legal and financial processes that underpin the village's commercial leasing operations.

Location: This role is based on-site at Wertheim Village.

Starting minimum salary: €47,950

What you'll be doing

A few of the key responsibilities in this role:

• Leasing Administration & Support — Provide comprehensive day-to-day support to the Leasing Director, including preparing negotiation sheets, information packages, Heads of Terms (internal and external), and managing leasing timelines and key dates

• Remerchandising & Pipeline Management — Consistently maintain and update all remerchandising documents including maps, plans, agendas, minutes, and pipeline call records

• Meeting & Event Coordination — Coordinate internal meetings and presentations, managing logistics such as catering, room bookings, invitations, and timing, while attending key meetings (RDT, Compliance, etc.) as required

• Legal & Financial Administration — Liaise closely with Legal regarding new documents (insurance, bank guarantees, SEPA), support budget preparation, manage monthly bank reporting, process invoices, and set up purchase orders to manage contribution payments in coordination with Finance

• CRM & Reporting — Maintain accurate and up-to-date records in Salesforce, supporting data integrity across leasing activity and financial reporting including base rent uplifts

• Cross-departmental Liaison — Act as a key point of contact across all departments, ensuring clear and timely communication to support the smooth delivery of leasing operations

What we're looking for

We foster a culture of winning together, and we work hard to ensure everyone is supported to succeed. To thrive in this role, you'll bring:

• Communication & Interpersonal Skills — Strong communicator with an outgoing personality, able to build effective relationships across departments and external stakeholders

• Organisation & Independence — Structured, self-sufficient, and proactive, with a flexible and critical thinking approach and the confidence to take initiative

• Technical Proficiency — Strong working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint) with the ability to manage reporting and documentation to a high standard

• Languages — Fluent in German and English (written and verbal); knowledge of additional European languages is an advantage

• Desired Experience - Previous experience in a real estate, accountancy, legal, or retail environment, with a working knowledge of real estate and legal principles

What we offer

A warm welcome, the chance to build an ever-evolving career story, and benefits designed around your lifestyle, physical, mental and social wellbeing

Our commitment

We're proud to be a diverse and inclusive employer — and we mean it. The best ideas come from people who don't all think the same, and we welcome applications from every background. Come as you are.

Wertheim Village exists to be experienced in the real world. To be actual, not virtual. To be lived. We'll never stop evolving. Are you ready for the challenge?

In Wertheim Village entstehen außergewöhnliche Erlebnisse durch außergewöhnliche Menschen. Bereit für die Herausforderung?

#ExtraordinaryTogether