Pluxee is a global player in employee benefits and engagement that operates in 31 countries. Pluxee helps companies attract, engage, and retain talent thanks to a broad range of solutions across Meal & Food, Wellbeing, Lifestyle, Reward & Recognition, and Public Benefits.

Powered by leading technology and more than 5,000 engaged team members, Pluxee acts as a trusted partner within a highly interconnected B2B2C ecosystem made up of more than 500,000 clients, 36 million consumers and 1.7 million merchants.

Conducting its business as a trusted partner for more than 45 years, Pluxee is committed to creating a positive impact on all its stakeholders, from driving business to local communities, to supporting wellbeing at work for employees while protecting the planet.

Employee Contract type:

Permanent Regular

Job Description:

Pluxee is a global player in employee benefits and engagement that operates in 31 countries. Pluxee helps companies attract, engage, and retain talent thanks to a broad range of solutions across Meal & Food, Wellbeing, Lifestyle, Reward & Recognition, and Public Benefits.

Powered by leading technology and more than 5,000 engaged team members, Pluxee acts as a trusted partner within a highly interconnected B2B2C ecosystem made up of more than 500,000 clients, 36 million consumers and 1.7 million merchants.

Conducting its business as a trusted partner for more than 45 years, Pluxee is committed to creating a positive impact on all its stakeholders, from driving business to local communities, to supporting wellbeing at work for employees while protecting the planet.

Pluxee is a global player in employee benefits and engagement that operates in 31 countries. Pluxee helps companies attract, engage, and retain talent thanks to a broad range of solutions across Meal & Food, Wellbeing, Lifestyle, Reward & Recognition, and Public Benefits.

Powered by leading technology and more than 5,000 engaged team members, Pluxee acts as a trusted partner within a highly interconnected B2B2C ecosystem made up of more than 500,000 clients, 36 million consumers and 1.7 million merchants.

Conducting its business as a trusted partner for more than 45 years, Pluxee is committed to creating a positive impact on all its stakeholders, from driving business to local communities, to supporting wellbeing at work for employees while protecting the planet.

Your next challenge
As an HR Admin Specialist, you'll play a key role in supporting the day-to-day operations of our HR department. You will be responsible for maintaining employee records, assisting in recruitment and onboarding processes, ensuring compliance with labor laws, and providing general administrative support to the HR team.

What you’ll be doing:

Maintain and update employee records and HR databases (HR Works, Workday)

Time tracking

Prepare payroll for external payroll provider

Assist with recruitment efforts, including job postings, interview scheduling, and candidate communication

Support the onboarding and offboarding process

Prepare HR-related documents such as employment contracts, letters, and reports

Ensure compliance with company policies and employment laws

Coordinate training sessions and maintain training records

Respond to employee inquiries regarding HR policies and procedures

You’re a match
Certifications Requirements:
Certified Payroll Professional (CPP) or equivalent preferred.

Education Requirements:
Bachelor’s degree in Business Administration, Human Resources, or a related field.

Work Experience Requirements:
3-5 years of experience in payroll and administration.

Languages:
German and English

Competencies:

Proven experience in a similar HR administration role

Knowledge of HR processes and best practices

Excellent communication and interpersonal abilities

High attention to detail and accuracy

Proficiency in MS Office Suite; HRIS and office management tools are a plus

Discretion and integrity when handling confidential information

To get this challenge
Add list of interviewers.

Video call or face to face with *Barbara Nagl - HRBP Germany & Austria*
Video call or face to face with *Katarzyna Turska - HR Director*
Video call or face to face with *Andreas Sticha - Country Manager*

Your team
Katarzyna Turska & Barbara Nagl

Your location
Vienna

? Happy at work

1) A meaningful job: Be the change! Help us build the future of employee benefits by bringing to life sustainable and personalized experiences and contribute to make a real impact on millions of lives. Our business model delivers not just for individuals but their communities too, by supporting local businesses and economies.
2) A great culture: People matter – a lot! Be part of a multicultural team that moves as one in a fast paced and innovative environment. We respect and care authentically about our people, we embrace wellbeing and work-life balance, new ideas and we have a lot of fun!
3) An empowering environment: Be yourself! At Pluxee we proudly embrace diversity and value the uniqueness of our talents, fostering an inclusive work place where all abilities are celebrated, and equal learning and growing opportunities are a given.

HR Administration Specialist