Pipeline - Freelance Multilingual Production Assistant - (PIP-MTCD-010)

Organization: MTCD-Division of Conference and Document Services

Primary Location: Field (i.e. outside regular IAEA duty station)

Other Locations: Austria

Job Posting: 2025-09-03, 11:51:44 PM

Closing Date: 2025-09-17, 4:59:00 PM

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA's work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.

The MTCD Language Services Section (LSS) is responsible for coordinating, managing and delivering language services for the Agency. The Section promotes multilingualism and maintains language standards of the organization through editing and translation of Policy-Making Organ (PMO) documents, incoming and outgoing Secretariat documents and correspondence, web articles and advocacy material, Agency publications and other content.

IAEA Talent Pipeline

The purpose of this pipeline announcement is to enhance the Agency’s roster of Multilingual Production Assistants. Under the guidance of the Coordinator, the Multilingual Production Assistant primarily proofreads and formats content for further dissemination.

How does the Talent Pipeline work?

The talent pipeline is open to enable Multilingual Production Assistants to express their interest in freelance employment with the IAEA.

The expression of interest received will be reviewed by responsible officers with a view to:

Sourcing candidates for temporary or freelance, home-based Multilingual Production Assistant opportunities.

The engagement duration of the Multilingual Production Assistants may be ongoing. Contractual hiring will be in accordance with the rules and regulations of the UN system. The respective compensation policy will be applied depending on the type of contractual agreement comprising short-term or paid-per-word contracts.

Note: Registration in one of the Talent Pipelines does not guarantee employment with the IAEA.

Please do not re-apply if you are already on the roster.

Talent Profile

As a member of a team led by the Coordinator, the Multilingual Production Assistant primarily proofreads and formats content in Arabic, Chinese, English, French, Russian or Spanish for further dissemination.

Key Results Expected

Proofread content in Arabic, Chinese, English, French, Russian or Spanish in accordance with established quality control guidelines, ensuring accuracy and consistency by checking spelling, punctuation, grammar, syntax and completeness.
Archive and disseminate finalized content in accordance with the established processes.
Support with the compilation and processing of official records of the meetings of the IAEA Policy-Making Organs.
Check and format content, including tables and figures, to ensure accurate presentation.
Carry out other duties as required, such as aligning translated texts, transcribing statements, preparing files for use with translation software and providing backup.

Education, Experience and Language Skills

Completed secondary education.
Experience in proofreading and layout tasks is an asset.
Perfect command of either Arabic, Chinese, English, French, Russian or Spanish as mother tongue or principal language of education is a requirement.
Advanced knowledge of English (if not the incumbent’s mother tongue or principal language of education) is a requirement.
Experience in using Microsoft Office software is essential; experience in using IT translation tools, in particular Trados Studio, is desirable.
Ability to work with a high degree of accuracy and attention to detail.

Organizational Core and Functional Competencies

Core competencies

Planning and organization
Teamwork
Achieving results
Communication

Functional Competencies

Analytical thinking
Knowledge sharing and learning
Commitment to continuous process improvement

Applications from candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.