Internship - Event Organization and Project Management for Nuclear Regulatory Conference - (TAL-NSOC20250904-001)

Organization: NSOC-Office of Safety and Security Coordination

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-09-09, 4:32:18 AM

Closing Date: 2025-09-30, 4:59:00 PM

Duration in Months: 6

Contract Type: Interns

Full Competitive Recruitment: No

Duration

6 months

Internships

The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see Internship web pages for further details).

The purpose of the programme is:

To provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;

To benefit the IAEA's programmes through the assistance of qualified students specialized in various professional fields.

The duration of an internship is normally not less than three months and not more than one year.

Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security.

The Office of Safety and Security Coordination (NSOC) is located in the Office of the Deputy Director General, Head of the Department. Its mission is to ensure the technical consistency and effective coordination of the IAEA's activities in the nuclear, radiation, transport and waste safety and nuclear security programmes. NSOC comprises three Sections: the Programme and Strategy Coordination Section, the Networks Management and Partnership Section and the Safety Standards and Security Guidance Development Section.

Main Purpose

The main purpose of the internship is to provide support for the organization and running of the 2026 International Conference on Effective Nuclear and Radiation Regulatory Systems. The scope of work will include supporting preparation of the conference from an event management and project management perspective, including establishing and tracking deadlines, optimizing workflows, and generating and implementing ideas for a successful and impactful conference. As part of the development of the intern's own skills and competences, the scope will include tasks that involve a wide range of stakeholders, internal and external to the IAEA. The intern will have the possibility to attend the conference, learning about the topics and interacting with participants, speakers and delegates.

The internship offers a unique opportunity to gain hands-on experience in international event coordination and project management within a specialized UN agency. The intern will contribute to the planning and execution of RegCon2026, a high-profile global conference that brings together regulators, experts, and stakeholders in nuclear and radiation safety and security. This role will provide exposure to strategic planning, stakeholder engagement, and operational delivery in a multicultural and multidisciplinary environment.

Functions / Key Results Expected

Assist the Scientific Secretary and project team in the overall coordination and project management of RegCon2026, including tracking milestones, updating project plans, and maintaining documentation.
Support logistical planning and implementation of the conference, including coordination of side events, speaker arrangements, and session scheduling.
Contribute to the development and dissemination of promotional materials, including digital content, invitations, and participant communications.
Liaise with internal and external stakeholders to ensure timely delivery of inputs and alignment with conference objectives.
Assist in the management of the conference website and registration platform, including content updates and user support.
Participate in planning meetings and contribute ideas for improving workflows, enhancing participant engagement, and ensuring inclusivity and accessibility.
Provide on-site support during the conference, including assisting with logistics, supporting participants and troubleshooting.
Prepare a post-conference summary report capturing lessons learned, feedback, and recommendations for future events.

Qualifications and Experience

University degree in social sciences, business administration, international relations, or another relevant field.
Strong organizational and communication skills, with attention to detail and ability to manage multiple tasks.
Experience working with Microsoft Office (Outlook, Word, Excel, PowerPoint), which is the IAEA's standard.
Excellent written and spoken English essential; fluency in any other IAEA official language (Arabic, Chinese, French, Spanish, Russian) an asset.

Applicant Eligibility

Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.
Candidates may apply up to one year after the completion of a bachelor's, master's or doctorate degree.
Candidates must not have previously participated in the IAEA's internship programme.
Good written and spoken English essential; fluency in any other IAEA official language (Arabic, Chinese, French, Spanish or Russian) an asset.
Candidates must attach two signed letters of recommendation to their application.